California Electronic Recording – Hours, Not Weeks

Probate & More is a trusted California Legal Document Assistant service providing professional, court-compliant document preparation and recording support for consumers, attorneys, and fiduciaries. In addition, we help simplify the process of submitting deeds, probate orders, liens, substitutions of trustee, and other recordable documents in a fast and compliant way. As a result, our experienced California eRecording team routes, validates, and e-records across all California counties so you can move your case forward quickly—often with same-day confirmation when documents are received by 2:00 p.m. PT and urgent service is requested.

Why e-Recording with Probate & More is Faster

Direct e-Gateway

Our California eRecording service submits through certified county channels. Therefore, there are no lines or courier delays.

Validation

For example, using our California eRecording service can catch common rejections before the county sees them, reducing bounce-backs and re-queues.

County Specific Expertise

Because county requirements vary, we tailor margins, font sizes, notary blocks, and transfer-tax details to each county’s rules.

Checklist: eRecording vs. Manual Recorder’s Office Filing

Documents we e-Record Statewide

Title: Deeds & Title

Title: Probate & Trust

Title: Liens & Other

Have a unique document? Ask us — we’ll confirm county acceptance before you proceed

HOW IT WORKS — “3 Steps”

Upload, Verify & Mail

First, upload a PDF of your notarized, ready-to-record document. Next, we run county-specific checks and calculate fees and taxes. Then, mail your original documents to us using our supplied Priority Mail label from anywhere in the U.S.

e-Submit

Upon receipt of your mailed originals, we create the necessary scan and queue your document to the target county with correct indexing fields, transfer tax declarations, and payment. We only submit original documents scanned and uploaded by our personnel.

Confirm & Return

Finally, on approval, you receive an official stamped image and recording data (instrument no., book/page, date/time.)

Transparent Pricing

Get an Estimate & Start

Service Fee

A flat fee per instrument plus county fees and taxes.

Routine (Submitted within 3 Days of Receiving Documents): $55.00
Priority (Submitted within 1 Day of Receiving Documents): $75.00
Urgent (Submitted Same Day of Receiving Documents): $95.00
Additional Documents Recorded in Same Submission (Must be Same APN or Case Number): $35 ea.
Resubmissions: $55.00

Typical County Fees

Base recording, document standards, building homes, fraud prevention, and transfer tax (if applicable). We provide an estimate before submission; however, the final amount could vary by up to $50.00 after county processing.

Recording-Ready Checklist

Need help preparing the deed or PCOR? If so, our LDA team can assist with document preparation as a separate service.

Frequently Asked Questions

How can I pay my invoice?

We accept all major credit cards. Please note that debit cards are not accepted. Our office advances the county recording fees, and payment is processed upon completion using the payment method on file. A detailed payment receipt and individual paid invoice will be emailed to your designated accounting contact.

How long does recording take?

If we have original documents in hand, most California counties record electronically submitted documents on the same business day they are received, during regular hours. Based on our experience, recorded documents are typically returned within 24 to 48 hours—often sooner. However, county workload can affect turnaround.

What about my original documents?

To comply with county requirements, Probate & More must retain the original documents for any item we submit electronically for recording. Therefore, to avoid delays or submission errors, we request that all documents be uploaded so our team can compare them to the originals received by mail and ensure that all pages are in the correct order. Next, upon receipt of your eRecording request, Probate & More will provide a Priority Mail shipping label, making it easy to forward the original documents to our office. In addition, we will only submit originals that have been scanned and uploaded by our personnel to ensure accuracy and compliance.

Are there any recurring fees?

No. In fact, there are no monthly fees, subscriptions, or memberships. Instead, each e-recording order is charged as a one-time transaction.

Does the Recorder’s Office record the document the same day it’s submitted?

The recording date is determined by when the county clerk processes the document. Therefore, timing can range from same-day to within 72 hours, depending on county volume and workload.

Are Preliminary Change of Ownership Reports (PCORs) or Transfer Tax Affidavits considered recordable?

No. Instead, these are supporting documents required for processing, but they are not recordable instruments.

Should PCORs or Transfer Tax Affidavits be uploaded separately?

Yes. Please upload each as a separate attachment within your e-recording order.

Can multiple documents be recorded in a specific order?

Yes. When uploading your files, indicate the order in which the documents should be recorded. Our team will process them accordingly.

Can I include multiple deeds or documents in one order?

Yes, as long as the documents are related to the same property or case. Each document must be uploaded as a separate attachment within the same order.

How do I upload a Claim for Reassessment Exclusion (Parent-Child, Prop 58)?

Scan your Claim for Reassessment Exclusion for Transfer Between Parent and Child (Prop 58) together with your Preliminary Change of Ownership Report (PCOR) as one combined attachment. If a trust applies, also include the relevant trust pages immediately following the child exclusion form in the same file.

What happens if my eRecording is rejected?

First, you will receive an email from our office explaining why the county rejected your documents. Next, you can make any necessary corrections and contact our office to resubmit the documentation for the resubmission fee. If you want assistance making the required corrections, Probate & More may be able to assist.

How do I get my eRecording resubmitted?

To resubmit, submit a new request indicating that it is a resubmission, and upload the revised form for reprocessing.

What happens to my original payment?

Unfortunately, once we have submitted the document to the county, the original service fee is non-refundable. In addition, the re-submission fee is $55.00 for each re-submission. Therefore, we strongly suggest having your document reviewed by an advisor before sending it for recording.